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One of the concerns I have about the productivity and time management world is its focus on doing work. I grew up understanding that life was not just about work but also hobbies, friendships, experiences and fun. Yet, today if you read almost any article about productivity or time management, it will inevitably be about getting more work done and a small paragraph about goals and rest.

No! No! No! That is not what becoming better at time management and more productive is about. …


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How often do you write out a to-do list for the day and complete everything on it? If you are like most people, not very often. Many time management and productivity ‘experts’ will tell you to break down big tasks into smaller ones, but all this does is take an already long list of things to do and make it even longer. It does nothing to solve the problem most people face today. Too many tasks: not enough time.

Why don’t to-do lists work?

Before I answer that question, I need to point out that there is one area where to-do lists do work —…


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This week, I have a guest post by Luke Smith, who write about one of my favourite topics, minimalism.

Minimalism has been trending for a while now. However, it’s often brought up in the context of personal life. Things like decluttering an area or getting rid of certain possessions are always brought up in relation to your living spaces and personal items.

However, you can also apply the concept of minimalism to your workspace, too. It doesn’t matter if you operate out of a cubicle in an office, a desk in a bullpen, or a home office. …


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There are many time management and productivity apps on app stores today, which makes choosing incredibly difficult. There are also thousands of YouTube videos, blog posts, and adverts extolling many of these apps’ virtues.

The difficulty is not just the choice; the difficulty is choosing the apps that will work for you.

Let me give you an example. Take one of the new kids on the block, Obsidian. I get comments on my Evernote videos saying how much better Obsidian is over Evernote. The trouble is this is not true. It’s also not true to say Evernote is better than…


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Recently, I heard a great quote: “The only people with no problems are in the cemetery”. Everyone has problems, some are big, others are small, ‘first-world problems’. If you are alive, then you are going to have problems.

The great thing about problems is they challenge us, and they force us to reach outside our comfort zone and find solutions. And that’s a wonderful problem to have. A problem that forces us to grow, become stronger and consequently better is a blessing.

The real issue here is how you handle your problems. You can, of course, put your head in…


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Many of the reasons we feel overwhelmed, stressed out and unable to manage the amount of work we have each day is largely because we approach the day like trying to get a litter of puppies to stay still in a box for just a few minutes. The moment you put one puppy in the box and turn your back to pick up another one, the first puppy has escaped.

What we need instead is a strategy to manage all the inputs that will inevitably come our way. One of the basic strategies is to collect all those different inputs…


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This is a guest post by Katherine Rundell.

Want to improve your life in the new year? Want to step over your fears and boundaries? Then now is the time to motivate yourself to create better habits, as you dive into the new year. While most resolutions may fail, it’s still important to create a solid daily routine to avoid such pitfalls. As a result, you can live a happier and healthier life while achieving desired goals.

In this article, we’ll look at the 10 best books to get you started on creating better habits, and forming solid routines for…


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One of the more common questions I get about productivity tools is how to add more sub-levels (sub-projects and sub-tasks) or how to sync calendars with tasks.

Now I’ve been practicing productivity and time management for a very long time. I’ve been through the ‘add more’ phase (many times) and the stripped down minimalistic phase (as well as various levels in-between) and I can assure you that adding more hierarchical levels or tools does not improve your productivity. It destroys it.

Why?

Let’s step back a bit here. What is productivity all about? It’s to create more output with less input…


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There’s a lot written these days about how to organise your digital notes and it is certainly an exciting time for note-taking applications. With new players, such as Roam Research and Obsidian joining seasoned players such as Notion and Bear notes, and not forgetting the veteran of all note-taking apps, Evernote.

One area of growth in this field is the idea of contextual notes. What this means is your notes are linked together by keywords, topics and ideas. It’s built on the same way our brains store information. We notice a smell as we walk down the street and that…


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We live in an age where being tied to a desk and a workplace is no longer a necessary part of daily life. Even before the COVID-19 pandemic there was a shift towards more flexible ways of working, COVID-19 has just speeded up that transition.

With these new ways of working we have a lot more control over how and where we work. Most of us can now choose the tools we use to do our work. If we prefer to use Apple’s Keynote to do our presentations or Google Docs to write our reports we can do so. …

Carl Pullein

I help people learn to manage their lives and their time so they can experience joy and build a life they are truly proud of. www.carlpullein.com

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